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Work-Study FAQ

  • The Work-Study Award
    • No, your total award amount is for the whole year. It can be earned unevenly throughout the award year.

       

    • Contact Financial Aid at (951) 827-3878 or finaid@ucr.edu if your Work-Study funds are about to run out. You could potentially receive an increase based on funding availability. Once you earn all of your Work-Study funds, notify your supervisor immediately for guidance. If you exceed your award amount, your employer will be billed at 100%.

       

    • No, your Work-Study award does not carry over to the next year.

       

    • If unused, the Work-Study award will be lost, and will not be offered in the future.

       

    • Your total award amount includes the Work-Study dollar amount, but the Work-Study award will not reduce the direct charges you still owe to UCR for tuition and fees. You will earn your Work-Study award as soon as you begin working.

       

    • No, a paycheck will be issued as you work your Work-Study job.

       

    • You must find a job, get hired, and then work in that position to earn your Work-Study award. You will be paid bi-weekly.

  • Work Hours and Pay
    • Payday is bi-weekly, as indicated on the payroll calendar. On-Campus Jobs: Speak with your employer regarding procedures and deadlines. Off-Campus Jobs: You will receive instructions during your Letter of Clearance (LOC) appointment.

       

    • Visit timesheet.ucr.edu to access the Time & Attendance Reporting System (TARS).

       

    • Late timesheets will result in the employee being paid during the next payroll cycle.

       

    • You are allowed to work up to 20 hours per week.

       

    • You can use your Work-Study funds between the first day of fall quarter (September 19, 2016) through the last day of spring quarter (June 16, 2017). Work-Study funds are not available during the summer.

       

    • You are free to spend your earnings as you wish.

       

    • Both you and your immediate supervisor (employer) are responsible for tracking the hours worked, and for submitting your timesheets in a timely manner.

       

    • To determine your tax obligations (if any), visit IRS.gov.

  • Work-Study Jobs
    • You may begin looking for a Work-Study position one week prior to the start of fall quarter.

       

    • Work-Study funds must be used between September 24,2018 and June 14, 2019. Work-Study funds are not available during the summer.

       

    • No, you are responsible for applying for and securing a Work-Study job. UCR does not place students in jobs.

       

    • All open positions are listed On UCR Handshake.

       

    • A Placement Form is used to “register” you for Work-Study. Visit UCR Handshake to print a Placement Form, and take it with you to the interview. One Placement Form must be completed and submitted to Financial Aid for each position you obtain.

       

    • A Letter of Clearance (LOC) is only required for off-campus jobs. Drop your completed Placement Form and job description in the HOSS drop box in the Student Services Building, or email as a PDF to workstudy@ucr.edu.  Business and Administrative Services (BAS) will contact you directly for a hiring appointment to complete your hiring paper work. The LOC will be emailed to your employer authorizing you to start working. This step can take up to 10 days.

       

    • Yes, each job description on UCR Handshake will provide details about the placement location.

       

    • You could potentially earn academic credit from your Work-Study job. The final determination is made by your academic department. To be considered, the job must be a meaningful learning experience, and it must be related to your coursework. For more information, visit Internships or connect with a Career Center counselor.

       

    • Begin your job search early by using UCR Handshake. Tailor your resume to the needs of a desired position. Before uploading it, bring your resume to the Career Center during Drop-in Hours: Monday-Thursday (10am-3pm) and Friday (10 am-12 pm). A counselor will offer suggestions to make it shine.

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    Questions


    Contact the Career Center 
    at (951) 827-3631 
    or careercounseling@ucr.edu.
    for help with:

    • Job search assistance
    • Help with Work-Study job application
    • Drop-In counseling
    Contact Financial Aid 
    at (951) 827-3878 
    or Finaid@ucr.edu.
    for help with:

    • Work-Study eligibility
    • Award adjustments
    • Letter of Clearance appointments
    • Paycheck pick-up

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    UCR Handshake replaced SCOTLink as of July 1st, 2018. Please log in to create your profile.

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